June DLWID Board Meeting Report

The Devils Lake Water Improvement District Board meeting was on Thursday June 7th at 6:00pm and was held in the City Hall Council Chambers located on the third floor of City Hall.

Public Hearing Lake Level: The District held a Public Hearing as part of its May 10, 2012 meeting. (See related article) The purpose of the public hearing was for the board to take public input on the lake level and the Districts Water Right Certificate 69267, Permit to Appropriate the Public Waters #52672 and Permit to Store the Public Waters #R-11968. There were 79 in attendance that comment during the public hearing. The Board discussed the comments and made a decision regarding the water permits. The board made a motion to Change the District’s policy concerning lake level. Specifically, it shall be the policy of the District to construct the D-River dam on June 1st each year and begin impoundment on June 15th or when the water level falls to 9.0 feet and established a impoundment height of 9.0 feet MSL. The motion passed unanimously.

Public Hearing Budget: A public hearing was held for the purpose of discussing the budget for the fiscal year beginning July 1, 2012, as approved by the Devils Lake Water Improvement District’s Budget Committee. No major changes in revenues or expenditures are expected from the previous budget. However a larger transfer to reserve than last year should be available by the end of the fiscal year 2011-2012. Public comment in this hearing suggested that the board should create a Restricted Reserve Fund would be held aside for a special projects These projects would be funded in the annual budget only after thorough review by the board including a public hearing process in order for these projects be authorized for placement in the annual budget. The Board adopted the budget at the close of the hearing.

NOTE: Given the late hour of the day I left the meeting. The balance of the report is provided from a review of the staff report. Please reference the retransmission of the meeting on channel 4 Charter Cable to verify the actions taken during the last hour of the meeting.

Public Comment: There were 79 interested parties in attendance at the lake level hearing given the hour none were still there in this portion of the meeting.

Septic Ordinance: There was nothing to report on this topic.

Save Our Shoreline: A discussion occurred related to the SOS program. This was meant to be a informational presentation to encourage residents to participate in the program. The District will pay for 75% of the cost of a SOS project. The maintenance schedule of the public SOS projects were discussed for the coming year.

Vegetation Management: It was reported that the Districts consultant on this project, Joe Eilers of Max Depth Aquatics had set a schedule for completion of this project. The current schedule indicates that completion as defined by presentation to the Commission will in January 2013.

Communications: The board had previously approved a new opportunity to provide a community education class through the Oregon Coast Community College for Spring 2012. The class was cancelled as it did not meet the minimum class size. The Devils Lake Revival will be taking place Saturday, August 4, from 10am- 2pm. The event will again feature a mix of informational and entertainment opportunities. There will be other water activities, like kayaking, stand up paddle boards and boat tours

MidCoastTMDL: The Department of Environmental Quality (DEQ) has begun the planning process for developing a Total Maximum Daily Load (TMDL) for 303(d) listed waterbodies in the Oregon Mid-Coast Basin. The District has created a website under the Project Page for the TMDL process. It can be found at www.dlwid.org/Projects.html#TMDL.

Summer Intern: The District announced that Allyssa Clayton has accepted the Summer Intern position. She will focus on water quality, data archiving, and educational outreach.

Non-Agenda Items: None was provided.

Public Comment Non-Agenda Items: None was provided.

New Business Contract Review: Listed are The District’s contracts for review, with a summary of proposed changes. Full copies of the proposed contacts will be sent to the Board for their review.

Manager: Increased sick time allocation from 5 to 10 days, Salary to be negotiated by board within limits of Budget Committee’s Recommendation.

Project Manager: Increased sick time allocation from 5 to 10 days, Salary to be negotiated by board within limits of Budget Committee’s Recommendation.

Minute Recording: No change.

Payroll Services: Previous $30/Hr, Proposed $35/hour

Lake Contractor: Contract to take a cafeteria approach for services rendered breaking out tasks and providing associated costs verses a flat rate for all services as was in the last contract.

Legal Services: Previous Hourly Rates: Attorney $150, Para-Legal $60, Secretarial $40. Proposed
$150, $65, $45 respectively.

The meeting ended sometime after 1:00pm

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